Privacy

Introduction
This Privacy Policy describes how we handle your personal data when we introduce ourselves to you, help you find a job, maintain our relationship with you, provide you with a service, receive a service from you, use your data to ask for your assistance in relation to one of our Candidates, or when you visit our website. The policy explains how we collect, use, and process your personal data and how we comply with our legal obligations to you. Protecting your privacy is important to us and we are committed to safeguarding your data privacy rights.

This Privacy Policy applies to the personal data of our Prospective Candidates, Candidates, Clients, Website Users, and other people whom we may contact to learn more about our Candidates.

Please note that this Privacy Policy may be updated over time. You can find the most recent version on this page.

Legal Basis
The legal basis for collecting, processing, and disclosing personal data is the General Data Protection Regulation (Regulation (EU) 2016/679). We collect and process your personal data with your consent, as described in Article 6(1)(a). We also have legitimate interests in preparing lists of candidates and prospective candidates, discussing these lists internally and with clients, and, thereby, determining whether to initiate contact with individuals, as described in Article 6(1)(f).

When we collect your personal data directly from you for the purpose of matching you with a job, you provide the personal data voluntarily. You are not required to provide us with this data. You have the right to withdraw your consent at any time. If you withdraw your consent, we will not be able to consider you as a candidate.

Collection of Personal Data
Prospective candidates are individuals who we believe may be interested in our services. We collect publicly available data about you from platforms such as LinkedIn to understand how to contact you and how we may be able to support you. For prospective candidates, we collect information e.g. your name, contact information, education details, employment history, etc.

Candidates are individuals who are participating in the hiring process. To provide the best possible experience, we collect certain information about you. All the data we collect is relevant to helping us find the best fit for you. We collect personal data for assessing the match between your profile and our client’s needs through CVs/résumés, public databases (e.g. LinkedIn, Xing), interviews (telephone, online, and in-person), assessments, and references. In addition to name, contact information, education details, and employment history, we collect nationality, immigration status, financial information, job-related competencies, and personality traits assessed through assessments.

Ethan Partners also collects data from our clients and potentially individuals in client organizations to find and provide candidates with the right fit for your organization, as well as for internal educational purposes.

References’ contact details provided by candidates in the hiring process are expected to be provided with consent, as this is emphasized when discussing this aspect with candidates before they provide us with references. Reference checks may be necessary to ensure candidates are suitable for job opportunities.

We collect a limited amount of data from our Website Users to help us improve your experience on our website and manage the services we provide. We collect your data automatically through cookies when you visit our website, in accordance with the cookie settings in our website’s Cookie Policy. For a more detailed description of our Cookies Privacy Policy please see below.

Storing Data
We retain personal data for as long as necessary to achieve the purposes outlined above, not exceeding a period of 24 months from the time consent was obtained. If you wish to revoke your consent, you may do so at any time and we will promptly address your request.